Position Overview
Stellar Staff is seeking a detail-oriented Bookkeeper to join our growing team. In this role, you will be responsible for maintaining accurate financial records, processing payroll for our virtual assistants, managing accounts receivable, and collaborating with our leadership and client success teams. The ideal candidate will have a strong foundation in bookkeeping principles, exceptional attention to detail, and a commitment to maintaining the highest standards of financial accuracy and transparency.
Key Responsibilities
Financial Record Management
- Perform monthly bookkeeping for all company expenses with extreme precision
- Ensure all transactions are properly categorized, documented, and reconciled
- Maintain organized and accessible financial records
- Prepare and present clear monthly financial reports for company stakeholders
- Implement and maintain effective financial record-keeping systems
Payroll Processing
- Manage biweekly payroll processing for our global team of virtual assistants
- Verify VA working hours against client agreements with 100% accuracy
- Ensure all virtual assistants are paid correctly and on time
- Identify and resolve any discrepancies in reported hours or payment amounts
- Maintain accurate records of all payroll transactions and communications
Accounts Receivable Management
- Take full ownership of the accounts receivable process
- Maintain our high standard of same-day payments from 95%+ of clients
- Develop and implement a robust system for tracking overdue invoices
- Conduct professional follow-up with clients regarding late payments
- Provide weekly reports on receivables status, payment trends, and potential issues
- Work with the client success team to address any billing concerns or questions
Cross-Departmental Collaboration
- Work closely with client success managers to address any financial discrepancies
- Provide timely and accurate financial information to company leadership
- Collaborate with team members to improve financial processes and systems
- Support other departments with financial data and insights as needed
- Maintain clear communication regarding financial matters across the organization
Requirements
Experience & Education
- 3+ years of bookkeeping or accounting experience
- Experience with payroll processing, preferably for distributed or international teams
- Proven track record of accounts receivable management
- Experience working with subscription-based or service businesses preferred
- Associate’s degree or higher in Accounting, Finance, or related field (or equivalent experience)
- Bookkeeping certification a plus
Technical Skills
- Proficiency with QuickBooks
- Experience with Stripe payment processing
- Familiarity with Synder for syncing QuickBooks and Stripe
- Advanced Excel/Sheets skills
- Comfort with cloud-based accounting and payment systems
- Experience with payroll processing systems
- Ability to quickly learn new financial software and tools
Personal Attributes
- Exceptional attention to detail and commitment to accuracy
- Strong ethical standards and commitment to confidentiality
- Professional communication style, both written and verbal
- Problem-solving mindset and ability to troubleshoot financial issues
- Self-motivated with ability to work independently and meet deadlines
- Organized approach to managing multiple financial responsibilities
- Patient and tactful when discussing sensitive financial matters
Why Join Stellar Staff
Join a growing company that’s revolutionizing how businesses access global talent. As our Bookkeeper, you’ll play a crucial role in maintaining the financial foundation that supports our continued growth and success.
We offer competitive compensation and opportunities for career advancement as our company continues to grow.
This position requires someone who thrives in a fast-paced environment, demonstrates exceptional leadership, and is passionate about connecting businesses with transformative talent. If you’re ready to lead a recruitment function that directly impacts client success and business growth, we want to hear from you.
Apply by sending your resume to: hrd@stellarstaff.com