Get the right work off your plate — and into the right hands.
We don't just find you a VA. We help define the role, recruit the right person, and manage everything around them after they start.
Real people. Real team.
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From your inbox to a role someone owns.
The shift that happens before we ever recruit.
Here's exactly how it works
Discovery
We find what's eating your time.
We identify the recurring work pulling you away from the things only you can do.
Delegation Launch™
We build the role before we hire the person.
We define what your VA owns, what success looks like, and exactly how the work gets done.
Recruitment
We test hundreds to find your one.
Our team sources, tests, interviews, and vets candidates against the role we've already built.
Interview
Meet 2–3 hand-picked candidates.
You meet a small shortlist of finalists who have already made it through our screening process.
Kickoff
Your VA starts.
The role, workflows, tools, goals, and expectations are already mapped before day one.
Ongoing Management
We stay with you after placement.
Stellar Staff handles the operational layer around your VA — from HR and time tracking to support and replacements.
Build the role before you hire the person.
VAs don't fail because they're bad. They fail because nobody defined the job.
That's why we don't start by sending you resumes. First, we turn the work that's eating your week into a clear role someone can actually own.
Everything your VA needs to start with clarity.
A clear 30-day goal
One measurable target for month one, so success is defined up front.
Every task, owned
What “done” looks like, expected hours, and how success is measured for every responsibility.
Playbooks + walkthroughs
Your key workflows turned into step-by-step guides and short video walkthroughs.
Tools & access, mapped
Every tool the role touches, with access organized before day one.
Clear guardrails
Your VA knows what they can decide independently and what should always come back to you.
8 filters. 0.1% survive.
You're not getting random resumes.
You meet just 2–3 hand-picked finalists who have already made it through the process.
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Your VA starts with clarity.
Most new hires spend their first few weeks trying to understand what they're supposed to do. Your VA starts with the foundation already built.
So instead of figuring out the role, they can start owning it.
We don't just place. We manage.
Dedicated Client Success Manager
One person owns your account and is there when you need help.
Time tracking
Verified hours, with no guesswork.
Full Slack access
Reach the Stellar Staff team directly when you need support.
HR covered
Payroll, taxes, and healthcare credit handled from month one. One invoice. Zero paperwork.
VA bonuses and raises
Stellar Staff helps keep great VAs motivated at no additional cost to the client.
Add VAs anytime
Scale your remote team as your business grows, with no extra fee for adding VAs.
You work with your VA. We handle everything around them.
A process that's already worked across 1,500+ VA placements.
More revenue in the door.
Every lead handled, no misses.
Founders freed to grow the business.
Zero risk. That's the whole point.
Startup fee
No upfront setup costs. No hidden fees.
Money-back
If we can't find your ideal VA, you pay nothing.
Until your VA starts
Billing begins only once your VA is matched and working.
Replacements, forever
If your VA leaves or isn't working out, we replace them free.