Hire a Bookkeeping Virtual Assistant

A Bookkeeping Virtual Assistant is a remote finance specialist dedicated to the meticulous recording and organization of your company’s financial transactions. Unlike general administrative support, they possess specific training in GAAP (Generally Accepted Accounting Principles) and cloud-based accounting software. They act as your "books' guardian," transforming raw transaction data into clean, organized financial records. This ongoing maintenance provides the high-level financial clarity you need to make informed business decisions, manage cash flow, and ensure your records are always tax-ready.

Our Bookkeeping VAs manage a comprehensive range of daily financial workflows including bank and credit card reconciliation, accounts payable (AP) management, and accounts receivable (AR) tracking. They are also skilled in managing multi-state payroll, tracking business expenses for tax deductions, and maintaining your general ledger. Beyond data entry, they provide essential end-of-month support by generating fundamental financial statements such as Profit & Loss (P&L) reports and Balance Sheets, ensuring you always have a real-time snapshot of your company’s health.

The primary difference lies in the scope and focus of their work. While a CPA or Accountant focuses on high-level financial strategy, tax optimization, and complex legal compliance, a Bookkeeping VA handles the day-to-day administrative legwork that makes that strategy possible. They ensure your books are clean and organized throughout the year, meaning your CPA spends fewer billable hours "fixing" entries and more time on high-value advisory work. This collaborative approach significantly reduces your annual accounting costs while maintaining superior data accuracy.

Outsourcing to a Bookkeeping VA is typically 40-60% more cost-effective than a local hire. Full-time in-house bookkeepers often require salaries of $45,000+ plus benefits and equipment overhead. In contrast, specialized remote bookkeepers range from $15-35 per hour depending on their proficiency with systems like QuickBooks or Xero. We also offer flexible monthly flat-fee packages based on your transaction volume, allowing you to scale your financial support as your business grows without the burden of payroll taxes or physical office space.

We prioritize financial security through enterprise-level protocols and limited-access workflows. Our VAs typically work within "View-Only" or "Standard User" permissions in your accounting software, meaning they can reconcile transactions without the ability to move funds or change sensitive account settings. We utilize encrypted password managers, mandate multi-factor authentication (MFA), and strictly follow your internal security guidelines. This "sandbox" approach ensures your sensitive data and funds remain 100% secure while providing the VA with exactly what they need to maintain your books.