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If your VA leaves or isn't performing, your Customer Success Manager coordinates a replacement at no cost. Managed plans include free replacements, forever.
Placed 1,000+ Remote Hires Since 2022
The Best Way to Hire a Reliable Virtual Assistant!
Dedicated, pre-vetted virtual assistants matched to your business. We handle vetting, onboarding, payroll, and HR. You interview the finalists and choose your hire.
Emily helped a boutique bakery triple online orders in 2 months
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Carlos reduced missed calls by 90% for a local law firm
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Carlos reduced missed calls by 90% for a local law firm
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Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
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Maria reduced missed calls by 90% for a local law firm
Emily helped a boutique bakery triple online orders in 2 months
David oversaw customer service teams for 7 years
Faith qualifies leads within 5 minutes of them coming in
Carlos helped a construction company scale operations
Marisol interviews 30 people a day for her client
Maria reduced missed calls by 90% for a local law firm
Emily exceeded sales targets and got promoted to lead
David oversaw customer service teams for 7 years
Faith qualifies leads within 5 minutes of them coming in
Carlos helped a construction company scale operations
Marisol interviews 30 people a day for her client
Maria reduced missed calls by 90% for a local law firm
Emily helped a boutique bakery triple online orders in 2 months
Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
Maria reduced missed calls by 90% for a local law firm
Real Humans
Hire assistants who use AI to get more done
Our VAs use the latest AI tech to get more done for you. They don't just complete tasks, they learn how to be useful in every area.
Book a Discovery Call
How It Works
Our Process
How hiring works: Discovery call. Matching. Kickoff. We handle the search and paperwork. You interview the finalists and direct your hire's day-to-day work.
Learn More
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Talk to us first
We start with a short call to understand your business and the kind of support you need.
Match with a Superstar VA
We’ll introduce you to 2 to 3 vetted finalists who match your requirements. Interview them and pick the one you want.
Start Work, Track Everything
Once you’re ready, your assistant starts supporting you right away.
Why Stellar Staff
Hire Smarter. Scale Faster. Focus on What Matters.
More selective than Harvard. Only the best are presented to our clients.
0.1%
VA Acceptance Rate
The search takes 5 to 10 business days.
5–10
Business days per search
We handle recruiting, payroll, HR, tracking, and replacements. You direct the work.
$0
On recruiting, HR, and taxes
Our business only works if you stay. We work hard to keep you.
#2
VA Agency on Clutch
Let us do the work
Skip the Hiring Nightmare.
No job posts. No resume sorting. No interviews with people who ghost you after a week. We review thousands of applicants a month and accept the top 0.1%. You interview 2 to 3 vetted finalists.
Book a Discovery Call
#2
VA Agency on Clutch
6-Step Application
Plus 6 individual tests
Let's Compare
Stellar Staff vs Other Options
Here's what actually matters when hiring a virtual assistant.
VA Hiring Options
Dedicated Support Team
Pre-Vetted Candidates
Expertly Matched Assistants
Smooth Team Scaling
Replacement Guarantee
Stellar Staff
Super fast and easy
Full support
Hiring Yourself
Takes a while, results may vary
None
Other VA Companies
Minimal vetting, high turnover
Limited
VA Hiring Options
Dedicated Support Team
Pre-Vetted Candidates
Expertly Matched Assistants
Smooth Team Scaling
Replacement Guarantee
Stellar Staff
Super fast and easy
Full support
Hiring Yourself
Takes a while, results may vary
None
Other VA Companies
Minimal vetting, high turnover
Limited
Month to Month
Pricing Plans
Stop wasting time on unreliable VAs. We recruit top virtual assistants and provide ongoing support to help them perform at their best.
A third of the cost of a local hire
Virtual Assistant PRO
Full-Time VA · 160 Hours/Month
$1,999
Per Month
You define it. They own it. A VA who runs the everyday work that eats your week.
Perfect for: inbox & calendar, customer support, cold calls & lead gen, social media, bookkeeping.
Perfect for: inbox & calendar, customer support, cold calls & lead gen, social media, bookkeeping.
Delegation Launch™ included
Excellent English
Time Tracking Report
Search runs 5 to 10 business days
See More
Dedicated Customer Success Manager
Time tracking & reports
Free replacements, forever
Payroll, taxes & HR handled
Works in your time zone
Trained on the latest AI tools
Bilingual VA available (+$200/mo)
Education Credit Not included
Overtime not included
Limited Availability
Executive Virtual Assistant
Full-Time VA · 160 Hours/Month
$2,999
Per Month
Senior VAs for the work you can't hand to just anyone. Complex, higher-stakes work that needs judgment.
Perfect for: executive assistants, project & team coordination, business operations, digital marketing, clinical & HIPAA ops.
Perfect for: executive assistants, project & team coordination, business operations, digital marketing, clinical & HIPAA ops.
Delegation Launch™ included
Excellent English
Top of their class: one out of thousands
Full Access Screenshots and Webcam
See More
Senior Customer Success Manager
Priority replacement
$100/month education credit
20 OT hours included ($400 value)
Time tracking & reports
Payroll, taxes & HR handled
Works in your time zone
Trained on the latest AI tools
Bilingual VA available (+$200/mo)
Availability is limited
Direct Hire. One-Time Fee.
Custom Recruitment
Your Terms. Your Hire.
Starts at
$4,999
We recruit. You hire. Yours to keep. Your next key hire, on your payroll, backed by our guarantee.
Perfect for: engineers & technical roles, C-suite & leadership, marketing & department heads.
Perfect for: engineers & technical roles, C-suite & leadership, marketing & department heads.
$500 search deposit per role
You interview a shortlist of 2-4
No fee until your hire starts
3-month replacement guarantee
See More
Deposit credited toward your fee
Background & reference checks included
We negotiate the offer for you
Fresh 3-month guarantee on every replacement
Ongoing Stellar Support
Reviews from Business Owners and Executives
"My experience with Stellar Staff has been STELLAR!"
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Megan W
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Hired the Perfect VA
"The process has blown all other processes out of the water!"
Jayme Loving Wills
Owner CEO, blown away by her VA
"Stellar Staff has been wonderful to work with. They're timely and attentive and truly care about taking care of their clients."
Chris Samara
Franchise owner, has a wonderful VA
"We use Stellar Staff for overflow incoming outbound sales and other miscellaneous tasks. They've done an exceptional job and we highly recommend them."
Ashley Funaro
Operates a plumbing company
"They helped me find my VA within the span of days. Got the onboarding going and was super responsive. The VA we ended up going with is absolutely amazing!"
Arezoo Sotoodeh
Runs a Dental clinic
"Our virtual assistant has been a great help to our team. She has been a fast learner and a great communicator. I am very excited to see how she continues to grow with us and contribute to our success in the future."
Amber Wherle
Gets a ton of help from her VA
"I have been working with Stellar Staff since May 2024. I have the most amazing EA. She works for me digital on client projects and Etsy shop. She is an extraordinary designer."
Alexis Guszick
Owner and operator, loves her VA
"I'm really happy to say that I love my Stellar Staff team. If it weren't for them, I wouldn't be moving to where I'm moving to and doing what I'm doing; without them."
Adrian Harper
Hired the Perfect VA
Customer Stories
Our Case Studies
Stellar Staff has changed how hundreds of companies and owners operate. View the case studies below to learn how.
Read moreHow Partner Construction Saved $250K Annually and Eliminated Hiring Headaches
Keep Reading
Why Mr. Handyman Franchises Keep Choosing Stellar Staff Over Call Centers
Keep Reading
Why Amae Health Kept Their Virtual Assistants After Raising $50 Million
Keep Reading
FAQ
Questions About Stellar Staff
What if my VA disappears or stops performing?
How long does it actually take to get a VA?
The search takes 5 to 10 business days. We handle the vetting, you interview 2 to 3 finalists, and you choose whom to hire.
How do I know they're actually working?
Time tracking, screen monitoring and webcam activity monitoring. You see exactly what they're doing and the work they're producing. No guessing.
Can I cancel if it's not working out?
Yes. No long-term contracts. You can cancel anytime with 14 days' notice. If the fit isn't right, we also replace your VA for free.
Are they full-time and dedicated to my business?
Yes. 40 hours a week, working in your time zone, focused only on your business. Not juggling multiple clients.
What's the difference between you and Upwork or Fiverr?
We recruit and test them, and we handle payroll, HR, and replacements. Freelancer platforms give you a database and leave you to figure it out. We do the hiring work so you don't waste time on bad hires.
1,000+ Remote Hires Placed Since 2022. Your Next One Starts Here.
Book a free 20-minute call. We'll help you define the role and explain the search.