Hire a Real Estate Virtual Assistant

A Real Estate Virtual Assistant is a remote professional who specializes in supporting real estate agents, brokers, and property managers with administrative, marketing, and sales tasks. Unlike general VAs, they are familiar with real estate terminology, industry workflows, and specialized software. They act as an essential part of your back-office team, handling the repetitive data management and coordination work so you can focus on building client relationships, showing properties, and closing deals.

Real Estate VAs handle a wide variety of tasks including lead generation and nurturing, CRM management, email marketing, and social media posting. They are also highly skilled in transaction coordination, managing listing presentations, scheduling showings or inspections, and conducting market research. By taking over administrative burdens like data entry into the MLS and document preparation, they ensure your business runs smoothly while you remain productive in the field.

A Real Estate VA streamlines the "contract-to-close" process by acting as a Transaction Coordinator, managing timelines, coordinating with attorneys and inspectors, and ensuring all signatures are collected via tools like DocuSign. They also handle the time-consuming process of MLS management, including uploading property photos, drafting descriptions, and updating listing statuses in real-time. This ensures your listings are always accurate and compliant with local regulations without you having to touch a computer between showings.

The cost of a Real Estate VA depends on their level of experience and the complexity of their tasks. Entry-level assistants for basic data entry and research cost $15-25 per hour. Experienced VAs with specialized skills in transaction coordination, CRM management (like Follow Up Boss), or social media strategy range from $25-45 per hour. Flexible monthly packages for part-time (20 hrs/week) or full-time (40 hrs/week) support provide a highly scalable way to grow your team without the overhead of local hires.

Yes, many Real Estate VAs specialize in Inside Sales Agent (ISA) roles. They can perform cold calling to FSBOS (For Sale By Owner) or expired listings, qualify inbound leads, and schedule discovery calls for the agent. By handling the initial stages of the sales funnel and consistent follow-ups, they ensure that your pipeline is always full of warm prospects. This allows you to spend your time only on high-value conversations with motivated buyers and sellers who are ready to move forward.