A real estate virtual assistant is a trained remote administrator dedicated to one agent, team, or investor. They run transaction coordination, listing and MLS admin, CRM and database upkeep, showing coordination, marketing admin, and client follow-up, working in your systems during your hours. Everything requiring a license stays with you.
Hire a Real Estate Virtual Assistant
You don't earn commissions doing data entry. A real estate virtual assistant handles transaction paperwork, listing admin, and database follow-up, full time, dedicated to your business alone.
Emily helped a boutique bakery triple online orders in 2 months
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Carlos reduced missed calls by 90% for a local law firm
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Carlos reduced missed calls by 90% for a local law firm
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Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
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Maria reduced missed calls by 90% for a local law firm
Emily helped a boutique bakery triple online orders in 2 months
David oversaw customer service teams for 7 years
Faith qualifies leads within 5 minutes of them coming in
Carlos helped a construction company scale operations
Marisol interviews 30 people a day for her client
Maria reduced missed calls by 90% for a local law firm
Emily exceeded sales targets and got promoted to lead
David oversaw customer service teams for 7 years
Faith qualifies leads within 5 minutes of them coming in
Carlos helped a construction company scale operations
Marisol interviews 30 people a day for her client
Maria reduced missed calls by 90% for a local law firm
Emily helped a boutique bakery triple online orders in 2 months
Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
Carlos reduced missed calls by 90% for a local law firm
Maria reduced missed calls by 90% for a local law firm
Why agents hand off the admin
An agent's income comes from two activities: winning clients and closing deals. Everything else, from MLS entry to contract-to-close checklists and CRM updates, is necessary work that doesn't generate revenue on its own. Top producers figured this out years ago and built teams. A real estate virtual assistant gives you the same leverage without adding another local payroll expense: one trained person who runs your admin every day, learns how you work, and costs a fraction of an in-office hire.
How a real estate virtual assistant fits your business
Works in your stack
Common examples include Follow Up Boss, kvCORE, Sierra, BoomTown, Chime, your local MLS, ShowingTime, and other real estate tools. Your assistant works inside the systems you already use, with access you grant and can revoke at any time.
Knows the deadlines
Inspection period, financing contingency, appraisal deadline, title commitment, final walkthrough. In a transaction, accurate deadline tracking is critical, and missing a date can create much bigger problems than a scheduling conflict.
Unlicensed by design
No showings, no negotiating, no advice on price or terms. The assistant handles administration, and everything requiring a license stays with you.
One business only
A dedicated assistant on your deals and your time zone, not a shared pool juggling twenty agents.
What real estate virtual assistant services include
How a real estate virtual assistant supports your day-to-day business
The overview above shows the main areas this role can cover. The sections below explain how that support works in practice across transaction admin, listings, CRM upkeep, scheduling, marketing, and follow-up while licensed work stays with you.
Transaction coordination, deadline by deadline
Inspection period, financing contingency, appraisal deadline, title commitment, final walkthrough. Your assistant builds the timeline the day the contract is signed, sends the reminders, collects the signatures, and keeps every party updated. If you're new to the role, here's what a transaction coordinator does in full.
Listing admin from photos to live
MLS entry checked against the listing agreement, photos ordered and uploaded, disclosures collected, showings coordinated through ShowingTime or the showing platform your team already uses, and feedback requested after every one. The listing goes live complete and correct, without eating your afternoon.
Database and follow-up, the part everyone skips
Your CRM is full of people who will transact someday. An assistant keeps records current, runs your drip campaigns, and works the follow-up lists so past clients hear from you before they hear from a competitor. Steven Catalano built his investment business this way; his story is here. Prospecting support, including calling, is its own role: see lead generation and how cold calling works in real estate.
Investor and commercial workloads
A virtual assistant for real estate investors runs comps, skip-traced lists, and offer tracking. A commercial real estate virtual assistant maintains OMs, rent rolls, and broker databases. The title is the same; the checklist is built around your deal flow.
Marketing that goes out on schedule
Just-listed and just-sold pieces, social posts, newsletter sends, and review requests after closing. None of it is complicated. All of it stops happening the week you get busy, which is exactly when it matters. Property managers use a similar version of this role; that page is here.
A dedicated real estate VA vs. the alternatives
Agents usually compare an in-office assistant, a transaction coordination service, and one dedicated assistant who runs the admin across listings, contracts, and follow-up. They differ on cost, on availability, and on how much of your week comes back.
An in-office assistant
- Salary plus payroll taxes, benefits, PTO, and workspace
- You recruit, train, and manage turnover yourself
- Your candidate pool is limited by local availability
- You pay for full office presence even though most admin work is digital
- Weeks to months to fill the role
Stellar Staff
A dedicated real estate virtual assistant
- Full time and dedicated to your business, CRM, and MLS
- Flat monthly fee with no payroll load
- Recruiting, vetting, and replacement handled for you
- Owns transaction admin, listings, database upkeep, and follow-up
- Typically matched within 5–6 days
A transaction coordination service
- Per-file pricing grows as your closing volume grows
- Coverage usually starts at contract and ends at close
- No ongoing CRM, listing, marketing, or past-client follow-up
- Often supports multiple agents rather than one business exclusively
- Useful for transactions, but not broader day-to-day administrative ownership
Do you need a real estate virtual assistant?
You probably need a real estate virtual assistant if two or more of these sound familiar:
- Contract deadlines live in your head, not in a system.
- Listings go live late because the paperwork wasn't ready.
- Your CRM hasn't been updated since your last closing.
- Past clients only hear from you when you have a listing.
- You did data entry after 9pm this week.
Jasmine Williams was there before a VA changed how her business ran. Compare what a virtual assistant costs against one saved commission, or book a free call.
Month to Month
Pricing Plans
Stop wasting time on unreliable VAs. We recruit top virtual assistants and provide ongoing support to help them perform at their best.
2.5x Cheaper Than Hiring Locally
Real Estate Virtual Assistant
Full-Time VA · 160 Hours/Month
$1,999
Per Month
You define it. They own it. A VA who runs the everyday work that eats your week.
Perfect for: inbox & calendar, customer support, cold calls & lead gen, social media, bookkeeping.
Perfect for: inbox & calendar, customer support, cold calls & lead gen, social media, bookkeeping.
Delegation Launch™ included ($2,000 value)
Excellent English
Time Tracking Report
Meet candidates in 7 days
7-Day Money-Back Guarantee
See More
Dedicated Customer Success Manager
Time tracking & reports
Free replacements, forever
Payroll, taxes & HR handled
Works in your time zone
Trained on the latest AI tools
Bilingual VA available (+$200/mo)
Education Credit Not included
Overtime not included
Limited Availability
Executive Real Estate Virtual Assistant
Full-Time VA · 160 Hours/Month
$2,999
Per Month
Senior VAs for the work you can't hand to just anyone. Complex, higher-stakes work that needs judgment.
Perfect for: executive assistants, project & team coordination, business operations, digital marketing, clinical & HIPAA ops.
Perfect for: executive assistants, project & team coordination, business operations, digital marketing, clinical & HIPAA ops.
Delegation Launch™ included ($2,000 value)
Excellent English
Top of their class: one out of thousands
Full Access Screenshots and Webcam
14-Day Money-Back Guarantee
See More
Senior Customer Success Manager
Priority replacement
$100/month education credit
20 OT hours included ($400 value)
Time tracking & reports
Payroll, taxes & HR handled
Works in your time zone
Trained on the latest AI tools
Bilingual VA available (+$200/mo)
Availability is limited
Direct Hire. One-Time Fee.
Custom Recruitment
Your Terms. Your Hire.
Starts at
$4,999
We recruit. You hire. Yours to keep. Your next key hire, on your payroll, backed by our guarantee.
Perfect for: engineers & technical roles, C-suite & leadership, marketing & department heads.
Perfect for: engineers & technical roles, C-suite & leadership, marketing & department heads.
10% refundable deposit to start
You interview a shortlist of 2-4
No fee until your hire starts
3-month replacement guarantee
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Deposit credited toward your fee
Background & reference checks included
We negotiate the offer for you
Fresh 3-month guarantee on every replacement
Hire nobody, get your full deposit back
Ongoing Stellar Support
FAQ
Questions about hiring a real estate virtual assistant
What does a real estate virtual assistant do?
What separates the best real estate virtual assistants from the rest?
Three things: they know transaction vocabulary before day one, they work your systems instead of asking you to adopt theirs, and they're dedicated to your business rather than split across clients. That's what our vetting selects for, and it's why placements come with a replacement guarantee rather than a learning curve you pay for.
Can they support investors or commercial brokers?
Yes. For investors that usually means comps, list building, offer tracking, and deal pipeline admin. For commercial work it means OMs, rent rolls, and database maintenance. The checklist is built around your deal flow during onboarding.
Can they do showings or talk to clients about offers?
No. Showings, open houses, negotiation, and advice on price or terms are licensed activity and stay with you. Your assistant handles the administration around those events: scheduling, paperwork, reminders, and follow-up.
What do real estate virtual assistant services cost?
Full-time dedicated support starts at $1,999 per month, month to month. No payroll taxes, benefits, or recruiting fees, and most agents are matched with their assistant within 5–6 days.
What if the assistant isn't right for my business?
Every placement carries a 100% replacement guarantee. Your Success Manager finds the replacement and manages the handoff, and because everything runs month to month, you're never locked in.
1,000+ Business Owners Stopped Doing Everything Themselves.
Book a free 20-minute call. We'll show you who's available for your business this week.